VAT FAQ

Here we have summarized the most important questions relating to the reduction in VAT rates for you. We will continue to update this FAQ so that you are always up to date. New content is highlighted.

  • Will my order times change due to the change in VAT?
    In order to successfully implement the changes to VAT rates, we will only be taking orders until 4:00 p.m. on Tuesday, June 30th, 2020.
    Hence our request to you: please send us your orders as early as possible, but by 4:00 p.m. at the latest. Any orders arriving later will be processed on July 1st, 2020 and delivered the following day, July 2nd, 2020.
    If we have agreed with you not to process any orders on Wednesdays, the orders arriving after 4 p.m. will be processed on the next possible day and delivered on the next delivery date agreed with you.
    Orders received on July 1st, 2020 will be processed and delivered according to your agreed delivery schedule.
  • Will Webservice for Order and Availability Enquiries be restricted?
    Webservice for Order and Availability Enquiries will not be possible between 8:00 p.m. June 30th, 2020 and 4:00 a.m. June 1st, 2020.

  • Are there changes due to the reduction in VAT to electronic despatch notes, end customer despatch notes, publisher despatch notes (which Libri forwards), electronic invoices, electronic credit notes, digital sales reports and return notifications?
    In principal, the following applies: if the service or delivery date is before or on June 30th, 2020, VAT rates of 7% or 19% apply. If the service or delivery date is on or after July 1st, 2020, the VAT rates of 5% or 16% apply. This is expected to apply until December 31st, 2020.
    The applicable tax rate is reported for the EANCOM 96A, EANCOM 01B, LibriXML and CSV formats. You do not have to do anything except apply the tax rates.
    The BWA format only recognises one tax code (reduced or full tax rate). Here the document date/despatch note date is the determining factor. Depending on the document date, the following applies: if it is before or on June 30th, 2020, VAT rates of 7% and 19% apply. The VAT rates of 5% and 16% apply on or after July 1st, 2020. Here you have to determine the applicable tax rate to match the document date.
    BWA format:
    Despatch notes/publisher despatch notes (ELS, WLS):
    The tax rate must be determined by the recipient to match the document date/despatch note date. Even if the despatch note arrives after midnight, the tax rate is still 7% or 19% for deliveries from June 30th, 2020.
    Deliveries dealing with textbooks for schools (ASR):
    The tax rate must be determined by the recipient to match the document date/despatch note date. Even if the despatch note arrives after midnight, the tax rate is still 7% or 19% for deliveries from June 30th, 2020.
    CSV format:
    Despatch notes (ELS):
    The applicable tax rate is reported. This means that nothing needs to be taken into account other than applying the tax rates.
    Sales reports, billing and trend data for e-book purchases (SRD/SRF):
    The applicable tax rate is reported. This means that nothing needs to be taken into account other than applying the tax rates.
    LibriXML format:
    Despatch notes (ELS):
    The applicable tax rate is reported. This means that nothing needs to be taken into account other than applying the tax rates.
    End customer despatch notes (ASR):
    The applicable tax rate is reported. This means that nothing needs to be taken into account other than applying the tax rates.
    Invoices, credit notes, return notifications (ERN, EGN, ERA):
    The applicable tax rate is reported. This means that nothing needs to be taken into account other than applying the tax rates.
    EANCOM format:
    Despatch notes (ELS):
    The applicable tax rate is reported. This means that nothing needs to be taken into account other than applying the tax rates.
    End customer despatch notes (ASR):
    The applicable tax rate is reported. This means that nothing needs to be taken into account other than applying the tax rates.
    Invoices, credit notes, return notifications (ERN, EGN, ERA):
    The applicable tax rate is reported. This means that nothing needs to be taken into account other than applying the tax rates.
    EDItX format (XML):
    Sales reports, billing and trend data for e-book purchases (SRF/SRD):
    The applicable tax rate is reported. This means that nothing needs to be taken into account other than applying the tax rates.
  • What should you watch out for due to the VAT reduction in Libri’s catalogue data?
    Catalogue data in ONIX format via FTP for print books (no e-books):
    We will start generating catalogue data updates as usual at midnight on July 1st, 2020.
    – All catalogue update files/feeds dated July 1st, 2020 contain the new valid VAT rates.
    – If many suppliers adjust prices for Germany or Austria, we have to expect an increased volume of updates. To date, we cannot estimate how many publishers will do this.
    – Due to price adjustments on the part of the publishers and because Libri processes will be working to capacity in the night of July 1st, 2020, these update files may be delayed.
    – We will only report products that have undergone a change beyond the VAT rate adjustment.
    – We will gradually start generating full loads from July 1st, 2020. This is expected to be available after July 6th or July 9th, 2020. These full loads  will contain all items, including the new valid VAT rates for Germany and Austria. Please register with your customer number at edi@libri.de if you need a full load.
    Catalogue data in ONIX format via FTP for e-books:
    We will start generating the catalogue data updates as usual at midnight on July 1st, 2020.
    – All catalogue update files/feeds dated July 1st, 2020 will contain the new valid VAT rates.
    – If many suppliers adjust prices for Germany or Austria, we have to expect an increased update volume. To date, we cannot estimate how many publishers will do this.
    – Due to price adjustments on the part of the publishers and because Libri processes will be working to capacity in the night of July 1st, 2020, the provision of these update files may be delayed.
    – We will only report products that have undergone a change beyond the VAT rate adjustment.
    – We will start generating a full load on July 1st, 2020. This is expected to be available after July 9th, 2020. It will contain all items, including by the new valid VAT rates for Germany and Austria. Please register with your customer number at edi@libri.de if you need a full load.
    Online catalogue:
    Anyone who accesses the Libri online catalogue via the WSDL interface can expect to have the latest VAT information available from 6:00 am on July 1st, 2020.
    Daily price and availability information:
    Libri provides daily price and availability changes for ERP systems. There are two options:
    1. Daily data loading in the FTP directory/TUP/BIB/. The net price (excluding VAT) is only reported here for bundled items. Since we will report all bundled items with new net prices after June 30th, 2020, only the new prices have to be observed.
    Because Libri processes will be working at full capacity in the night of July 1st, 2020, provision of these files may be delayed.
    2. Daily update files with price and availability changes in the FTP directory/INFO/.
    Here we report the current tax rate for each product. From July 1st, 2020, the reduced VAT amounts will be reported accordingly. For bundled items, the net price (excluding VAT) and the tax rate are reported. Since we will report all bundled items with new net prices after June 30th, 2020, only the new values have to be observed. Because Libri processes will be working at full capacity in the night of July 1st, 2020, provision of these files may be delayed.